Manufacturer Editor

Overview

Setting up your manufacturers in OASIS is a very integral piece of the system. The only 2 items that have to be entered are the manufacturer name and manufacturer ID. However, OASIS can track and use much more information about the manufacturer if you want to input it. Below is an explanation of the various tabs of information collected by OASIS and how it is used. The following article was created to cover the setup of basic manufacturers that do not have connectivity with OASIS. There are special configuration documents for those manufacturers who have connectivity which can be found in the manufacturer connectivity wiki

The General tab

NOTE – the only two required fields to use a manufacturer are the Manufacturer Name and ID

To create a new manufacturer go to: Manufacturers>green "+" symbol

Field	Descripton
Manufacturer Name	Full Name of the Manufacturer
Manufacturer ID	Brief name usually no more than 5-7 characters to clearly identify the factory. Keeping the ID as short as possible will allow it to show clearly on documents that uses an ID column to indicate the Mfg.
Parent Company (optional)	If the manufacturer has a Parent Company, you may want to consider creating a manufacturer or identifying an existing mfg called the “The Parent Company”. Example – The parent company of Any Lighting Systems might be Big Lighting Company. We would then identify the parent as Big Lighting Company.
Merge Brands	Check this box if users can send combined orders containing multiple brands under a parent umbrella company. Confirm this with the recipient manufacturer first, before selecting this option.
Active	By default it is set to Active. You must use this setting most of the time. Inactive- used if you no longer represent a manufacturer. It is recommended to use inactive rather than deleting a mfg so a record is kept. Parent – This designates the mfg as a parent but restricts it from being used on Quotes & Orders Parent Shown- This designates the mfg as a parent but allows it to be used on Quotes & Orders Reference Only – may only be referenced in a Quote
Specialization	Manufacturers with connectivity will have a specialization in OASIS. See the individual manufacturer's connectivity page for information about how to set up connectivity. Use the Configure Specialization link to map brands and more.
E-Mail O2O	For manufacturers using OASIS, this check box allows agents to email transactions with an O2O (OASIS format) file that manufacturers can use to bring the data into their OASIS system without having to rekey it.
Product Description	Add a customized description of this Manufacturer's product
Product Type	Select from available product types. Products types can be configured in the Manufacturer's configuration section. Please contact Ingen for more information.
Advertise & Web Advertise (optional)	If checked it will show on Line Card when printed or on OASIS web interface.
Logo	Drag & Drop your mfg logo in JPG or GIF format, resize using the Zoom dial or drag with mouse.
Search Keys	Shown as the "MCard" with the Y/N check box. Refer to Search Keys help sheet

Contact Information Tab

Field	Description
Mail, Ship, Remit To	Various correspondence addresses for the Manufacturer
Phone, Email and other numbers	Used to track as much contact information as possible. These fields are configurable to meet your needs. Double-click in a cell under the Kind column to select a type
WWW	Add the manufacturer's web information for use in different parts of the program.

Contacts Tab

Where the Contact Information tab contains generic contact information for the company as a whole, the Contacts Tab contains information about individuals that work for the mfg. It is important to enter as much information as possible. OASIS allows you to email or fax documents to these contacts as long as they have a valid email address or fax number in OASIS. These contacts will also show up in the Contacts application on the main OASIS screen.

Field	Desciption
CSR	Checking this box forces Oasis to use this contact as the default and assigns this contact automatically for all emailed orders.
Quoter	Checking this box forces Oasis to use this contact as the default and assigns this contact automatically for all requests for a quote.
Title	Mr./Ms./Dr./Lt.
First	First Name
Middle	Middle Name
Last	Last Name
Suffix	Jr
Position	Job Title
Department	Department contact works in
Phone	phone number
Ext	Extension
FAX	Fax number
Email	Email address
Web User	User ID for contact used by OASIS Web Portal (optional piece of OASIS)
Web Pass	Password assigned to this user
Pass Expires	Expiration date for User's password

Terms Tab – consists of 5 different tabs (right side of the window)

Order Terms tab

Field	Description
Account Required for Order	Used primarily for manufacturers that have direct connectivity. Account numbers are required by every manufacturer with connectivity so they can correctly identify the customer in their system. Warn CSR- Notify CSR any time the customer does not have an account number but don't prevent the creation of an order. Do Not Allow Order- Prevent the creation of an order if the customer does not have an account number Allow Order- Does not check to see if the customer has an account number (prevents the pop up)
Agent Number	Agent's number for that manufacturer
Resell OK (optional)	Check if this mfg allows you to resell their products
Resell Only (optional)	Check if you only resell this mfg’s products meaning you do not create commissioned orders also
Resell Account Number (optional)	Account number for resell items
IngenID	No longer used
Default Lamp manufacturer	Causes OASIS to automatically enter this manufacturer's ID into the manufacturer field when the lamp code is used.
Misc Submittal Manufacturer	Dummy manufacturer used for Submittal purposes. For more information see the Submittals wikis
Merge and Sort items on order print	This setting is a companion setting for the lamp manufacturer. It will combine all of the same lamps onto one line for the order satisfying the lamp manufacturers needs to figure out total number of cartons to order.
Recap Change Orders	OASIS normally ONLY shows the items that have changed on the change order. Some manufacturers prefer to see the entire order as a second page of what they receive from OASIS and checking this box will provide that information.
Customer PO Required	This forces Oasis to pop up a reminder to users that the manufacturer wants a copy of the customer's actual order for their records.
Agency Holds Only (MFG Does not accept Hold Orders)	This feature allows users to manage hold orders for manufacturers that do not accept hold orders. Agents print the Hold order for their records and then send subsequent release orders as needed.
Entry for Invoicing Only	This prevents OASIS from requiring the creation of a vendor order for this manufacturer entry. This is usually set for the agent's own manufacturer. It mainly handles services that do not require a vendor's order because there is no product.
Currency	Importer function that allows the selection of currency used by the resell manufacturer.
Landing Factor	A multiplier used to represent import tariffs, shipping and other fees required for import
Max Fixture Type Length (Characters)	Zero (or less) means you do not care (Default)

Max Fixture Type length

The quote will warn you by turning the fixture type red. Hovering over the text will produce the tool tip shown. Once an order is created, the feature is disabled for that line on the quote.

The same feature exists in the order and will remain active – even if the order is sent to the factory.

Price Lists (optional)

This tab allows users to activate a price list, assign separate price lists to multiple workgroups or choose a separate price list for quotes and one for orders.

New order Entry Message (Optional)

Freight/Shipping

Field	Description
Minimum Order
Min Parts Amount	Dollar value of Minimum order accepted by this manufacturer for parts
Min Amount	Dollar value of Minimum order accepted by this manufacturer for fixtures
Min Weight	Minimum weight of order accepted by this manufacturer
Freight Allowance
Allowance Type	None - Freight always prepaid and add Weight- pound value of product ordered for freight allowance Net- Dollar value of order (without overage) required to meet freight allowance Sell- Dollar value of order (including overage) required to meet freight allowance Amount and Weight- Combination of dollars and pounds required to meet freight allowance.
Allowance Amount	Dollar value of freight allowance
Allowance Weight	pounds required to make freight allowance
Non shipping Manufacturer	List this as a non shipping manufacturer for tracking purposes.
Order Type Lead Time
Stock Lead Time	Average number of days for placing a stock order to when it is shipped on site.
Project Lead Time	Average number of days for placing a project order to when it is shipped on site.

Commissions/Invoicing Tab

Field	Description
Std Commission	Standard Commission for this manufacturer (default)
Overage Split	Standard Overage Split for this manufacturer (default)
Overage Cap	The maximum overage split allowed for any particular line item (or 0% for no limit).
Days to Paid	Number of average days until manufacturer pays commission owed
Close Invoice $%	User can add a dollar or percentage value that will cause OASIS to automatically close invoices for payment. This feature cleans up transactions will amounts too small to continue tracking with the manufacturer.
Close PO Sales $%	User can add a dollar or percentage value that will cause OASIS to automatically close orders for sales tracking. This feature cleans up transactions will amounts too small to continue tracking with the manufacturer.
Close PO Comm$%	User can add a dollar or percentage value that will cause OASIS to automatically close orders for commission payment. This feature cleans up transactions will amounts too small to continue tracking with the manufacturer.
Commission Opportunies (Territory Credit)	Dest-Destination credit for Sales%, Commission%, & Overage% Order- Order credit for Sales%, Commission%, and Overage% Spec- Specification credit for Sales%, Commission%, and Overage%

Terms Text Tab

Add manufacturer related text to specific transactions.

Tab	Description
Cust Copy	Places text on every PO customer confirming copy containing this manufacturer.
MFG Copy	Places text on every manufacturer copy of the order.
Quote terms	Places text on the quote under manufacturer terms when this manufacturer is listed on the quote. (Only appears when the user has the "Show Manufacturer terms" box checked.)
Price Books	Text to appear in customer price books when prices are included from this manufacturer.

Accounts tab

Required for all Manufacturers with connectivity with OASIS

Field	Description
Customer Name & ID (from the list)	From your selection list
Account	Enter the Account number for this mfg (tab off)
Level	Set the default price level for this customer if you have an Active price list in the system (optional)
Program	If the customer participates in any sales program enter the name (optional)
Quote	Mfg quote # will automatically drop in an order if entered here (optional)
SalesUserID	Shows the assigned sales account
Stocking	Does this distributor stock this mfg products (optional)
Ord Terms Txt	Enter any order terms specific to this customer. These terms will show on the PO